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4 Reasons Every Language Project Needs a Translation Management System

Updated: Nov 22, 2020

If your business requires regular translation and other language services on an ongoing basis, you are going to need a solid translation management system (TMS) to keep everything moving in the right direction.

Translating large documents or multiple pieces over time increases the demands and potential challenges of converting them into other languages. Here is how a solid translation management system is going to solve five key problems and therefore improve results on every project.


The primary goal of a translation management system is to speed everything up. By providing a single place where all of your documents are managed and accessible, complex projects are simplified for every language pro that needs to work on them.

This is especially important if you have multiple target languages to translate into, various different language services that need applying to the same project or have long-term projects that could mean different translators are working on your content over time.

By implementing other tools like automatic translation, terminology management, and translation memory into your translation management system, we can create the most efficient workflow to deliver faster turnaround times on every project


For agencies, the biggest impact of a translation management system is the time it saves us on every task. However, the most popular benefit for businesses in need of our services is that the tool makes ongoing projects more affordable. Faster turnaround times mean we are able to achieve more in a shorter space of time and this results in more cost-effective services for all of our clients.

Ongoing translation projects benefit from this the most, as the time and money saved incrementally increases with every task completed.


With large or ongoing translation projects, it is difficult to guarantee the same team of translators can work on your content throughout. People change jobs, get promoted, have children, take the occasional (and well-deserved) holiday, which means teams ultimately change as projects progress.

This causes a challenge in terms of consistency.

While translation teams should always do everything they can to ensure 100% consistency, it simply takes time for new translators to familiarise themselves with the nuances of individual projects. However, a translation management system and tools like terminology management mean new translators are able to jump on board and hit the ground running with very little preparation time required.


Although there's plenty of experience in dealing with complex and long-term translation projects, we understand how daunting it can be to hand over control of large, important projects to a third-party agency.

Thankfully, the translation management system gives our clients access to the same platform we use to manage their projects so they can see progress as it happens and access all documents required. This results in full transparency and allows our clients to see us hitting targets, every step of the way.

Translation management systems allow creating more efficient processes for all of our language services, resulting in faster turnaround times and lower project fees while increasing quality and consistency – all of which are passed on to our clients.


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